June 6, 2021

Document Controller

Position summary

As a Document Controller you will have responsibility for the collation of as-built documentation and day-to-day management of documentation to be issued to customers, using an in-house document control system.

Responsibilities

  • Adhering to all company policies.
  • Ensuring customer satisfaction through your interface, where appropriate.
  • The successful delivery of all tasks allocated to you.
  • Supporting the Projects Team and Engineers, as necessary.

Main duties

  • Creating and issuing supplier document lists
  • Update and maintain the data book log
  • Create manufacturing data books in line with customer required date as per data book log
  • Compile raw traceability records into Manufacturing Record Books in accordance with project requirements
  • Work directly with key stakeholders in order to respond to customer comments on as-built documentation and continually develop product knowledge to assist with such comments
  • Responsible for ensuring the generation of Certificate of Conformities (CofC’s) using detailed packing lists and technical instructions
  • Manage client data book reviews on final inspection including readiness checks
  • Issuing of Documents as per Supplier Document List
  • Monitoring all document deliverables using the Document Control in-house system
  • Attend weekly project meeting and flag any overdue documents against SDL.
  • Respond to customer emails and queries in a timely manner
  • Interfacing with Project Managers, Quality and Engineering and any other areas of the business when required
  • Attend Internal and External Kick-Off Meetings as and when required
  • Following CRP’s business processes
  • Responsible for meeting critical deadlines
  • Provide administrative support to the Project Team
  • Carry out such other duties as may be reasonably prescribed by the Company from time-to-time.

Knowledge, skills and abilities

  • Highly organised with strong attention to detail.
  • Effective communicator and able to build relationships with colleagues at all levels
  • Work as part of a strong team
  • Understand the need to follow CRP’s business processes, rules and policies.

Experience of

  • Working in a Document Control role
  • Working within a project-based or administrative environment (ideally in a manufacturing industry)
  • Working towards deadlines with a high level of attention to detail

Work environment

  • Office-based
  • Out-of-hours working to accommodate time zone variations